Residential homes and workshops for people with disabilities are required to ensure the quality of their services. Under increasingly complex societal conditions and as a result of budget cuts, this pressure has steadily increased in recent years. Institutions are challenged to provide effective and efficient services with minimal staff, limited time, and at the lowest possible costs. This poses significant challenges for the institutions and their employees. This contribution demonstrates how employees can tackle and overcome these challenges. Quality of life-oriented analysis and planning tools are presented, placing the individual and their personal needs at the center. These analytical tools reliably capture and represent the quality of life of people with disabilities.